Business Meeting 2010-03-10

Agenda

1. Site leaders and deputies
2. Next meeting plan (date & place)

3. Upcoming deliverables -M6

   • Factsheet (M1)
   • D1.1 Work plan for MOLTO (M1)
   • D9.1 MOLTO test criteria, methods and schedule (M6)
   • D10.1 Dissemination plan (M3)
   • D10.2 MOLTO Web Services (M3)

4. Dissemination upcoming

5. Requests

Participants

• AR: Aarne Ranta (Chair)
• LC: Lauri Carlson
• JS: Jordi Saludes
• NT: Neil Tipper
• OC: Olga Caprotti (Secretary, non voting)

Minutes

Site leaders and deputies

• UGOT: Aarne Ranta, deputy OC
• UPC: JS, LM
• UHEL: LC, SN (Seppo)
• MXW:NT, DM (Dominique Maret)
• Ontotext: BP, MN (Marin Nozhchev)

Deputy for project manager OC to be decided.

The above choices are considered final unless email to the contrary with nomination by 17 March 2010. Final composition will be online by March 20, 2010.

Project meetings

1st project meeting: - to finalize the progress report: M7=September, M13=March - Ontotext will host 1st Project Meeting, possibly Varna / Sofia - public program (1 day) and internal meeting (2 day) - prefer 2nd week - JS says courses start mid September - 6-12 Sept.2010

OC: to setup a poll with dates and one with location.

2nd project meeting: - March 2011: UGOT (we keep 2nd week of March because has no courses in UHEL and UGOT)

3rd project meeting: - September 2011: UHEL

4th project meeting: - March 2012: MXW

5th project meeting: - September 2012: UPC (24th Sept. is La Mercè)

6th project meeting: - March 2013, FINAL meeting at UGOT

Deliverables

D9.1 needs input also from WPs that will start later - e.g. the cultural heritage case study. In this case (WP8), we envision providing specific criteria at beginning of WP in addition to the general criteria submitted in D9.1.

Website - logo poll: 100% votes YES to keep logo (papyrus font).
- partners logo - to be included in description pages of partners on molto website. - background - make it lighter or remove it. - add google analytics (grant read access to google analytics)

Dissemination

• LREC project village exhibition is a possibility UGOT will decide.
• circulated project offer to UHEL, UPC
• AR is answering several private emails - he will add to the FAQ

Project Officer Michel Brochard

Aspects that are relevant for a Grant Agreement (not a contract as in FP6).

Definition of the GA:
- Core part
- Annex II
- Annex I

Commission must be informed about _any_ major events
Communication in writing - event. amendments

### Amendments

can come from commission too

### Reporting

via NEFF? system online (same used in the negotiation)

- within 60 days after end of rep. period
- fill-in all fields in template in annex VI
- if _cumulated_ costs > 375kEur - use form D annex VI to get audit

- cumulative summary after each period

__ Checks __

- Euro exchange rate: official rate
- right signatures?
- dated and signed?

__ Settlement __

- 105 days to pay

### Reporting
- Annual progress report
- Annual report on resources usage
- Annual financial statement
- 6 months interim Progress report
- Public summary in the progress reports

### Eligible costs

*not-eligible*
- taxes incl. VAT
- non-productive time of researchers

Keep records up to 5 years.

### Certificate on the methodology

average personnel costs and overhead - on a voluntary basis - must be accepted by EC

WP2: Aarne on GF API

Please enter your notes here is you have any.

Thanks.

Attachment	Size
GPF-1.pdf	4.01 KB