Detailed workplan for WP1
A number of management tasks are entitled to the coordinator: e.g.
- collecting information from partners,
- reviewing and submitting information on the progress of the project as well as reports and other deliverables to EC;
- preparation of meetings,
- proposing the decisions and preparing the agenda of the SG,
- chairing of the SG meetings and monitoring the implementation of decisions taken at the meetings;
- presenting the results of the consortium and serving as the secretary in the meetings;
- administering the EC financial contribution and fulfilling other financial tasks,
- maintaining the project's website etc.
According to the Grant Agreement, Annex II, management of the consortium activities includes:
In order to get an overview of the workpackage: - add a view of the associated tasks - add a view of the deliverables
Create an admin type "deliverable" to collect the info on due deliverable so that they can be tracked on the calendar and in the workpackage's description.
The commission requested the following:
| Session | Submitted on | Verified on |
|---|---|---|
| 5.2 | Apr 26, 2011 2:40:36 PM | May 3, 2011 2:33:02 PM |
You are kindly requested to clarify the issues raised in this letter and submit a revised periodic report and Forms C through NEF at the latest on 16th of May. Should you require more time, please contact us. However, should we not have heard from you by the deadline we will proceed with the information at hand. Please note that in such case, this may lead to all or part of the costs being rejected.
Please note that according to Article II.5 of the grant agreement, the period for the execution of the payment has been suspended pending receipt of the additional information and the revised Periodic Report through NEF.
Please clarify the following points in the revised periodic report, and revise the Forms C if necessary:
| Attachment | Size |
|---|---|
| MOLTO (247914) _ Periodic Report and Cost Claim submission in NEF.pdf | 77.56 KB |
| Cost Claim overview MOLTO (247914) 2011-06-22.pdf | 74.59 KB |
| D1 3R (amended).docx | 232.74 KB |
Timetable for negotiation:
The negotiating Project Officer (PO) is Mr. BROCHARD Michel. The full contact references are detailed in the "Negotiation Mandate".
Please note that the negotiation must be successfully concluded by 31/08/2011.
In case this deadline is not met, the Commission reserves the right to cancel negotiations and any subsequent offer for a project grant agreement. We also would like to draw your attention to the fact that negotiations may be terminated, or the negotiation mandate modified, if so required following the results of the consultation with other departments within the Commission.
Please note that in accordance with the legislation in force, the coordinator is obliged to deposit any pre-financing received from the Commission on an interest-bearing bank account. If you do not comply with this obligation, your participation as coordinator may not be accepted.
The negotiation process is supported by an on-line tool called NEF which you will need to use to submit data that is necessary for the grant agreement.
NEF will also provide access to the Legal & Financial Validation form (LFV lite). The LFV lite provides an overview of the status concerning the legal and financial data of the partners of your project, and indicates those partners for whom legal and/or financial data is missing. If the legal and/or financial data of one or more partners is flagged as needed in the LFV lite or would be incorrect, new legal and/or financial documents must be submitted for the partner(s) concerned. Additionally the Commission can also request documents and information in regard to the operational capacity of the consortium and beneficiaries to achieve the objectives and expected results of the project.
The detailed explanations for accessing NEF will be sent shortly in a separate e-mail. Further guidance is available on-line at the following address: http://ec.europa.eu/research/negotiation/
You should have already received the Evaluation Summary Report (ESR) in the info letter email. If not, please contact the negotiating Project Officer.
The negotiation guidance notes and the most recent templates for the Description of Work (Annex I to the Grant Agreement) are available at: Nef Annex 1 - Concept. Other useful information on Framework Programme 7 is available at http://cordis.europa.eu/fp7/find-doc_en.html and includes:
This letter should not be regarded under any circumstances as a formal commitment by the Commission to give financial support as this depends, in particular, on the satisfactory conclusion of negotiations and the completion of the formal selection process. Should you have any queries about the above, please do not hesitate to contact the negotiating Project Officer.
The main issue to solve is the budget cut, which of course is the usual thing to happen. We will get 600k instead of the 712k we applied for. My suggestion is that we cut all WP's and sites in proportion, so we don't need to change the work description too much.
The realistic goal is that the work will begin on 1 September. Even this needs some effort from us:
| Attachment | Size |
|---|---|
| comments_MOLTO_Ext.pdf | 90.52 KB |
Please address the reviewers remarks by the end of September 2011!!!!
Soon it is time for the reporting of period 2 (01/03/2011 – 29/02/201)of the project MOLTO.
You have to send me:
This year you can complete the Use of resources directly in the NEF when completing the Form C. You will have to write short explanations of the costs: the number of person months, travel costs (who travelled where and for which purpose/meeting), consumables etc. All the costs must be related to a Work package.
The deadline for submitting your financial statement in the Participant Portal as well as sending me the Use of Resources by e-mail is 1st of April 2011.
The signed Financial Statement and the CFS (if applicable) have to be submitted to me in paper copies. Please send the originals by courier to address below.
To access the project via the Participant Portal, click on the following link: http://ec.europa.eu/research/participants/portal/
To log into the Participant Portal you need to have an account. If you don't have an account yet follow the 'register' link and instructions on the Participant Portal main page.
Once logged in with the account associated with your email address, the list of the projects you are involved in will appear under the 'My Projects' tab. The project MOLTO (247914) will appear under tab “Active”. By selecting “FR” on that line you will gain access to the Form C.
Do not hesitate to contact me if you have any questions. Kristina
Kristina Orbán Meunier
UNIVERSITY OF GOTHENBURG Research and Innovation Services
Erik Dahlbergsgatan 11B Box 100, 405 30 Göteborg, Sweden Tel +46 31 786 6466
mobile +46 766 229466