Utrecht - 5th Project Meeting - Business meeting minutes

Participants: AR, JS, LC, MM, KK, OC, JvG

AR proposes that the last meeting will be in connection with the final review, towards the end of the project. Suggested place is Barcelona, need to be verified with the PO.

It has to be before the end of the project in order to be able to fund traveling to attend the meeting and review. We want to have all flagships represented. The schedule will include a 1st Public Day and a 2nd Discussion day and reflection of project. Then we will have the review - maybe after one day rest.

JvG is concerned on time management during review so that we do better than last time.

OC: to circulate the template of the reviewer form so that everyone can check how to best present the result for reviewers to be able to fill in efficiently the review form.

JvG also concerned about uniform look for presentation (MOLTO branding).

OC to prepare template for slitex or similar. JvG (and everyone else) to check again the last review's comments.

Proposed date for meeting: May 20-24, 2013

Follows a discussion on attending ESWeb (ESWC2013) as sponsor, whether it is in the budget. The cost now for sponsorship of such events is 3000 Eur. It was not planned in our MOLTO budget but possibly Ontotext has budgeted some money for exhibitions at events such as these. MM to discuss this with Borislav.

Request to everyone to have an overall view on the use of resources at their site. How many PMs are left and whether to shift efforts among workpackages.

UHEL reports having had problems filling in planned positions so they have money left for hiring. They will need to hire an admin person for translations but still they could have left resources for 1 extra position. They also need to solve some issues with new hiring policy at UHEL.

UZH reports that their person months are fine, Tobias will join in the coming period.

JvG reports that BI has used 25% of the budget, possibly this is less than planned.